Strategic IT Solutions for Elements of Equity & Still Labs
Empowering your research and operations with scalable technology solutions
Understanding Your Current Position
Three Growing Organizations
Elements of Equity (nonprofit), Still Labs (research), and Dr. Love Care (skincare) are all experiencing growth under Jason's leadership. The nonprofit strategically staffs research company with student researchers, creating a unique operational structure.
With incoming interns, potential consolidation, and grant opportunities on the horizon, your organizations need technology infrastructure that can scale and adapt.
Critical Pain Points Identified
Disorganized File Storage
Google Workspace files scattered without clear structure, making collaboration difficult and slowing research progress.
No IT Protocols
Absence of established communication and IT standards creates confusion and inefficiencies across all three entities.
Manual Processes
Time-consuming manual workflows that don't scale with growth, especially problematic with new interns joining.
Lab Video Management
No systematic approach to cataloging and managing valuable lab research videos and documentation.
Your 6-24 Month Goals
01
Prepare for New Interns
Create streamlined onboarding processes and establish clear IT protocols before new team members arrive.
02
Establish Scalable Systems
Implement technology solutions that grow with your organizations and support potential future consolidation.
03
Automate Manual Processes
Reduce time spent on repetitive tasks and improve workflow efficiency across research and operations.
04
Support Strategic Growth
Build IT infrastructure that enables pursuit of grants, funding opportunities, and business expansion.
Workflow Solution Options
Option 1: Professional Onboarding
Revisit Monday.com or ClickUp with expert setup
- Custom workspace configuration
- Tailored intern onboarding templates
- Automated workflows for lab projects
- Centralized task and file management
Cost-effective with proven platforms you've already explored
Option 2: Advanced Business Automation
Flowlu or CFlow business management platforms
- Powerful workflow automation built-in
- Built-in knowledge management
- Document versioning and storage
- Custom dashboards and reporting
More robust automation capabilities for complex research workflows
Video Management Solution
API.Video Integration
Automated video recording, cataloging, and management system specifically designed for your lab operations.
Key Benefits:
- Seamless GoPro and mobile video uploads
- Automatic organization by project and date
- Possible Google calendar integration via API
- Secure, role-based access control
- Optional AI transcription and tagging
Perfect for maintaining organized lab notes and supporting intern training with accessible video records.
Long-Term IT Management
Comprehensive Security
Advanced monitoring, ransomware protection, vulnerability management, and annual penetration testing to protect your research data.
Data Protection
Cloud backup, recovery systems, and Google Workspace administration with security awareness training for all team members.
Ongoing Support
Remote help desk, password management, dark web monitoring, and quarterly business reviews to ensure optimal performance.
Investment Overview
$800
Monthly Block Hours
Immediate needs solution (4 hours/month for workflow and video implementation)
This covers initial setup of your chosen workflow platform and video management system, plus ongoing optimization support.
CUSTOM
Managed IT Services
Comprehensive long-term solution with flexible pricing based on:
- Number of users across all three organizations
- Devices requiring management and monitoring
- Specific security and compliance requirements
Pricing scales with your growth and consolidation plans
Your Next Steps
1
Comprehensive IT Audit
Assess current systems, identify critical gaps, and prioritize implementation based on your immediate needs and growth timeline.
2
Stakeholder Collaboration
Work with key team members from Elements of Equity, Still Labs, and Dr. Love Care to tailor solutions for each entity's specific requirements.
3
Platform Selection & Demo
Schedule demonstrations of recommended platforms and finalize your preferred workflow and video management solutions.
4
Implementation Planning
Create detailed timeline for deployment, training, and optimization to ensure smooth transition before new interns arrive.
Ready to transform your IT infrastructure? Let's schedule your comprehensive audit and begin building scalable solutions for your growing organizations.